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3rd Personal Librarian and First Year Experience Library Conference: FAQs

2021 Conference Announcement

Kelvin Smith Library of Case Western Reserve University and The National Resource Center for The First-Year Experience and Students in Transition are elated to announce a partnership that will feature the biennial Personal Librarian Conference as a preconference to the 40th Annual Conference on The First-Year Experience to be held February 13 – 16, 2021 in Seattle, Washington. It’s our hope that this partnership will allow attendees to attend both conferences without added travel and other associated costs.

The National Resource Center for The First-Year Experience and Students in Transition serves as the trusted expert, internationally recognized leader, and clearinghouse for scholarship, policy, and best practice for all postsecondary student transitions.  Located at the University of South Carolina, The National Resource Center convenes conferences and other professional development events that address current trends, issues, and concerns related to supporting student learning, development, and success in the first college year.  

The Kelvin Smith Library of Case Western Reserve University launched the Personal Librarian Conference and has hosted it on a biennial basis since 2014 until 2018.  It was the only multi-day event dedicated to addressing the pressing challenges of, and opportunities for student success and retention regarding undergraduates, especially during their critical first two years of college.  Attendance at each event has grown, with the first two conferences attracting about 150 attendees, and 200 attendees for the 2018 conference. The mix of attendees has been remarkable, including participants from more than 30 states in the United States and provinces in Canada, as well as a wide cross-section of librarians from two- and four-year institutions, public and private, large and small.  Also, several highly selective librarians from private high schools attended to understand how best to prepare their students for research on the college level.

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Important Dates

Registration Opens: November 10, 2017

Registration Closes: March 2, 2018

Conference Dates: March 21-22, 2018

Credit Card Payment: As of February 12, 2018, only credit card payments will be accepted.

Stay Connected

Join the conference mailing list by emailing Brian Gray, Team Leader of Research Services, at


Phone: (216) 368-2992

Brian Gray
Team Leader of Research Services

E. Gail Reese
Associate Director for Public Engagement and Library Administration



  • What is the price of the conference?
    • The conference rate is $250.
  • Where can I stay?
    • An exclusive conference rate has been arranged at the Tudor Arms Hotel - Doubletree by Hilton (10660 Carnegie Avenue Cleveland, OH 44106). The "PL Conference Block" is now FULL.
    • Call (216) 455-1260 to make a reservation today.
    • The rate is $129 per night (Tuesday and/or Wednesday). A mix of singles doubles, and suites are available until booked.
    • Discounts may not be honored after the room block is full or March 1, 2018.
    • See the hotel website for more details.
  • How do I get to the library from the hotel?
    • The Kelvin Smith Library staff will provide maps for those interested in walking. Shuttle transportation has also been arranged. Details to come.
  • How can I get around Cleveland?
  • What can I do in Cleveland?
  • Where do I park at the library?
    • The Kelvin Smith Library is located directly above Parking Garage 29 and has guest parking with prices ranging from $10-$15 a day. Metered street parking is also available.
  • Are meals included with registration?
    • Registration includes breakfast, lunch, and midday snacks for both conference days. The Wednesday night reception will include appetizers.
  • Where can I send my check?

    • Credit card payment is preferred but checks are accepted and must be received by February 16, 2018. Please make all checks payable to: Case Western Reserve University (CWRU).
    • Mail checks to: Kelvin Smith Library, Case Western Reserve University, 10900 Euclid Avenue, Cleveland, OH 44106-7151, Attention: Gina Midlik.
    • Contact or (216) 368-2992 for questions regarding payment.
  • Can I get WiFi when attending?
    • All guests are welcome to use the free wireless network,"CaseGuest".
  • I am either traveling directly to or from the conference. Where can I put my stuff?
    • The Kelvin Smith Library staff will have a "coat check" available for coats or luggage brought to the library.
  • Where can I smoke?
    • The CWRU campus is tobacco free (smoking, chewing, and e-cigarette) as of summer 2017.