Kelvin Smith Library
| Timeline | Task |
|---|---|
| Initial setup | Review guidelines |
| Initial setup | Select template |
| Initial setup | Determine page structure |
| Initial setup | Check tone |
| Initial setup | Check spelling |
| Initial setup | Review accessibility |
| Initial setup | Preview on multiple devices |
| Monthly | Review link checker |
| Monthly | Add links for new resources |
| Monthly | Fact-check technology guides |
| Twice Annually | Test embedded content: RSS/Twitter Feeds, streaming media, widgets |
| Twice Annually |
Contact faculty - are course guides still needed? (*request an updated syllabus*) |
| Twice Annually |
Check course schedule in SIS; if a course isn't currently offered, make the guide private or unpublished; similarly, archive guides for past events |
| Twice Annually |
Review screenshots and images; update database interfaces and logos
|
| Twice Annually |
Check videos; are video links active? Are vendor-supplied tutorials up to date? |
| Twice Annually |
Check tutorials and update any instructions; are steps and screenshots still current? |
| Twice Annually |
Review usage statistics; how many visits (hits) did your guide(s) get over the prior semester? |
| Twice Annually |
Review widgets; are widgets used where appropriate to ensure that information updates across all guides? |
| Annually |
Review asset list to combine or delete assets if needed |
| Annually |
Review usage statistics to decide which guides should be deleted, combined or made private; can content in low-use guides be added to another guide? Before deleting, export content to HTML and save as PDF |
| Annually |
Review new programs, initiatives, faculty, courses, etc. Do you need to create any new guides to provide library support? |
| Annually |
Remove database links to content that has been canceled |
| Annually |
Review 'subject' guides; does the guide assist the user to learn more about the topic? |
| Annually |
Review 'how to' guides; does the guide assist the user to accomplish a specific action? |
| Annually |
Promote guides to relevant audiences; are departments aware of guides and/or updates? |
| Category | Explanation |
|---|---|
| Design: Template | Does the guide use an appropriate template? |
| Design: Boxes | Are box headings capitalized? |
| Design: Contact | Does the guide contain an appropriate contact? Is contact info correct? |
| Design: Audience (subject guides) | Does the guide assist the user to learn more about its topic? |
| Design: Audience (how-to guides) | Does the guide assist the user to to accomplish a task? Are links provided for guidance? |
| Design: Voice | Are directions easy to understand? Is the tone conversational? |
| Design: Page Structure |
Are headings accurate and in correct order so screen readers can follow the page logic? |
| Properties: Tagging, Subjects, URL | Is the guide appropriately labeled and use a friendly URL? |
| Properties: Accessibility | Do colors use contrast? Do images use appropriate alt text? Are videos captioned? Has auto-caption been corrected? |
| Content: Fact Check | Review information for accuracy; update technology procedures |
| Content: Spell Check | Does the guide use correct spelling, grammar, and syntax? |
| Content: Links | Are links up to date? |
| Content: Screenshots |
Are screenshots up-to-date with the current user interface of hardware or software? If not, the guide should be unpublished until it can be updated. Are changes needed for aesthetic or instructional purposes? |
| Content: Video |
Is the video correctly embedded? Does the video reflect the current user interface? Is the information accurate and useful for the guide? Is it supported by other media that explains the information? Are videos hosted on the KSL or FC YouTube channels in order to track analytics? |