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Scanning

Need to digitize an image or document? Learn which scanner is best for you and how to use it.

Before you get started...

  • Create a folder in the D: Drive Storage and name it after your Case network ID. This is where you will save your documents. Anything saved outside of the D: Drive will be deleted!
  • In order to run OCR, you will need to scan your file, if you have not already done so. Refer to the guides on the left-hand side of this page for help with the scanning process.
  • If you require a stronger OCR tool than Adobe Acrobat DC, you can ask an assistant to unlock one of the research computers for you to use Omnipage. If you do not know if Adobe Acrobat DC is strong enough, try it first.

Opening Your Files and Getting Setup

  • From the desktop, click on the Adobe Folder, and open Adobe Acrobat DC.

  • Open your file using the file menu. If you wish to scan a file first, skip this step and refer to a scanning guide, listed above.


     
  • Click on the Tools bar at the top left of the screen.
  • Select the "Enhance Scans" button in the tools pane. If you have not already opened a document, you will be brought to a page where you can choose to open a file or create a file from the scanner.


Running OCR

  • Now, navigate to the Enhance Scans bar at the top and click on the Recognize Text dropdown.
  • Click on In Multiple Files from the dropdown menu, even if you are only running OCR on one file. Choose your document from the browse menu, and click OK. If you wish to add additional documents, you can in this step as well.‚Äč
  • Target Folder: Choose to save the file in a location on the computer (browse to navigate to the D: Drive where your folder is!) After doing so, choose the options you would like for file naming and whether you want to overwrite your files. Click OK.

  • Ensure that the document language is set to English, and that the Output is set to be a searchable image. The down sample should be set to 600 DPI. Click OK. If another text box appears, click OK.


  • Your file is now searchable! If you find errors in the recognition, continue reading below. If you are satisfied with the recognition, make sure your file is saved where you want it before exiting.

Correcting Errors in OCR

  • In order to correct OCR errors, you will have to do so manually for each error. Open up your document once again in Adobe Acrobat DC so we can get started with just that.
    • Click on the “Enhance Scans” buttons in the tools pane.
    • Choose “Correct Recognized Text” under the dropdown from Recognize Text.

  • Now you should find a bunch of red boxes highlighting text. These are all the suspects in the text that might be incorrect.
    • Click on the first red box. The box should now be highlighted as shown below. In the top tools pane, you will find an image of the text on the document, and what the program recognized the text to be. Type your correction in the box highlighted in blue below.
    • Click Accept (highlighted in red)  to move onto the next red box. Continue with this process until you are satisfied with the document.
    • At any time, you can view what the recognized text looks like by clicking on the checkbox in the tools pane that says “Review Recognized Text”, which is highlighted in green.

  • Once you are done making all corrections, make sure to save your document.

Saving Your PDF

  • After you finish editing the PDF, you can save it to a new file by clicking on File in the menu bar, then go to Save As. Name the file and save it in the folder you have created that's named after your Case ID (ex - abc123) in D: Drive Storage folder.
  • If you haven't yet created the folder, in the D: Drive Storage folder, press "New Folder" in the top right and name it after your Case ID (ex - abc123).