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Scanning

Need to digitize an image or document? Learn which scanner is best for you and how to use it.

Document Placement

  • Place the document or book on the middle of the scanner bed.
    • Notice that the scanner has movable cradles for the left and right sides of a book. The cradle can lay flat or be raised to V mode at an open angle of 120 degrees.
    • If you have a book with a larger spine, the cradle arms can slide out to better accommodate your book.\
  • Many bound books must be held in place to get them to lay flat. You have two options:
    • Weights : these can be found at the station or you can ask a Student Assistant to retrieve them for you and can be placed on the edges of the book.
    • Thumbs : if you use your thumbs, make a fist with each hand and extend your thumbs out to hold the sides of the book. The image of your hands will be automatically removed.

Copyright Notice

  • The first time you touch the scan button, a window with a Copyright agreement appears. Touch [Accept] to agree and the scanning process will begin automatically.

Scanning

  • After accepting the copyright statement, the first image will be scanned and displayed on the screen.
    • If the KIC detects that you are scanning a book, it will automatically split the left and right pages into different images.
  • To continue scanning different images, align your next document and press [Scan].

Saving the Images to a USB Drive

  • Plug a USB drive into the top right corner of the cabinet. The system will automatically detect it. Then press the [Save Images to USB Drive] button to save the images.
  • After the images are saved a pop up will appear and ask if you would like to continue scanning, continue outputting, or if you would like to end the session. Choose what suits you.
  • To retrieve a file saved to a USB drive:
    • Plug your USB into a computer.
    • Open "My Computer" and find the location of your USB drive.
    • Double-click on the USB drive
    • A folder named "Kic Scans - (*date of scans*)" will appear and your images will be ordered chronologically inside the folder.

Using Advanced Scanning

  • To use Advanced scanning, select the tab on the top of the touch screen labeled "Advanced."
  • A Copyright agreement will appear. Touch [Accept] to continue.
  • You will then be asked to put in a name for the folder you will be saving to.
  • When you have entered a name, select [OK].
  • You will then see a list of all the folders you are currently using. Select your folder and press [Continue].
  • You are now at the Advanced interface for scanning.
    • To change from V mode to Flat mode, use the buttons on the top left corner.
      • This also offers other options for scanning, such as only scanning the left or right, or auto splitting for books.
    • To change settings, press [Change Settings].
      • Resolution
        • Resolution varies from 100 DPI to 600 DPI.
        • Normal documents can use 200 DPI, but for higher quality you should use 300 DPI.
      • Color
        • Color options are Color, Shades of Grey, and Black & White.
        • If you do not need color, using Shades of Grey or Black & White will make the file size smaller and the text a bit clearer.
      • Brightness and Contrast
        • These are controlled by moving the index bar in their respective menus.
    • Once you have scanned images, you can view them on the monitor by selecting them in the index running along the middle of the page.
      • This also gives you the option delete the current or all images.
    • You can return back to the previous page to make new or change folders by selecting the [Back] button in the bottom right corner.
    • You can return to the normal interface by selecting the [Return to Default Interface] button.
      • Fear not, this will not remove your images.
    • You can end the session by selecting the [End Session] button.
      • If the session is ended, all unsaved images will be erased.
    • Once you have gotten all of your images or are looking to save, press the [Continue] button.
  • You will be given three options to save your images. Each option allows you to save in a different DPI or Resolution, and also the ability to change the file format.
    • The Default file format for scanning on the KIC is a pdf file.
      • If you select pdf, you have an added option of making the text searchable. With this you can come back to the file later and use the Ctrl-F function to search through the text for different words or phrases. To select this, select the circle beside "Searchable". The circle should be yellow.
    • Saving to a USB Drive
      • Press the [Copy to USB Drive] button.
      • A menu will pop up where you can select your USB drive, your file resolution, and format before you save.
      • Once you are ready, press [OK].
    • Sending through E-Mail
      • Press the [Send via E-Mail] button.
      • A menu will pop up where you can put in your email, your file resolution, and format before you save.
      • Once you are ready, press [OK].
    • Saving to Cloud Storage
      • Press the [Copy to Cloud Storage] button.
      • A menu will pop up where you can put in your Cloud username, password, your file resolution, and format before you save.
      • Once you are ready, press [OK].
  • Once you have saved, you can either return to scanning by pressing the [Back] button in the bottom right hand corner, or you can end the session or return to the default interface by selecting their respective buttons in the bottom left hand corner.

Frequently Asked Questions

  • Am I able to scan an entire book using the KIC scanner?
    • No. Scanning chapters or portions of a textbook, book, or other literature is permitted for personal or academic uses only. Entire works are not permitted to be scanned in the Freedman Center.
  • If I want to use OCR, (optical character recognition) which scanner should I use?
    • The bookedge scanners are best for creating digital, searchable documents out of printed media. Ask a student assistant for more help, should you need it.